Information for Faculty & Staff

Frequently Asked Questions

The following FAQs have been compiled to help UBC faculty and staff during the current COVID-19 outbreak.


Information for managers and supervisors

About COVID-19

Teaching and Learning

Research

Working Remotely

Health and Wellbeing

UBC Facilities and Services

Events and Graduation Ceremonies

Travel


Information for managers and supervisors

About COVID-19

Teaching and Learning

  • Where can I get support for teaching remotely?

    Where can I get support for teaching remotely?

    The Keep Teaching website offers resources for faculty as they transition to online classes for the remainder of the term.

    This website supports faculty in developing their own strategies to continue to meet the needs of their courses online. The website has guidance on how to prepare to offer lectures, group work and discussion, assignments and assessments online. Please visit the Keep Teaching Get Support page to learn about all the support available. UBC Okanagan faculty are also encouraged to contact the Center for Teaching and Learning.

  • I am a medical resident, postgraduate medical trainee or clinical fellow. Where do I find specific information about how COVID-19 affects me?

    I am a medical resident, postgraduate medical trainee or clinical fellow. Where do I find specific information about how COVID-19 affects me?

    UBC Postgraduate Medical Education has compiled FAQs about how COVID-19 affects residents and postgraduate medical trainees, including clinical fellows. You can view these FAQs here.

  • What is UBC doing to address academic assessment and course concessions?

    What is UBC doing to address academic assessment and course concessions?

    We recognize that the recent transition to online learning has been challenging. Our intention is to provide an opportunity, wherever possible, for students to complete this term.

    There is rarely a one-size-fits-all solution to academic assessment and associated regulations, but various options to make changes do exist. Decisions around academic regulations and variances to them (concessions) are primarily the domain of Faculties and the Dean. Students are advised to contact their Home Faculty Academic Advising Office to explore what options may be available to them.

    Students will be emailed with more information.

  • Are final exams going to be online?

    Are final exams going to be online?

    Online instruction will continue and final exams will not take place in person. Students will be provided with details on arrangements for exams through their Faculties and course instructors.

  • Is UBC proceeding with spring and summer sessions?

    Is UBC proceeding with spring and summer sessions?

    Term 1 of Summer Session (running May 11 – June 18) at UBC Vancouver, UBC Okanagan and UBC Robson Square will be online. The Summer Session for Vantage One (Arts, Science and Engineering) programs will also be online.

    Planning is also underway for the possibility that Term 2 of Summer Session (July 6 – Aug. 13) may need to go online. We will update our community as soon as we determine the final status of the Term 2 of Summer Session.

    Read the full announcement

Research

  • Where can I get information regarding how this situation impacts my research activities?

    Where can I get information regarding how this situation impacts my research activities?

    The Office of the VP, Research + Innovation have compiled some FAQs to address some of the key concerns relating to UBC research activities. You can read them here.

  • If I need to cancel research-related travel due to the impact of the COVID-19 virus, will I be reimbursed for any non-refundable travel fees?

    For projects funded by NSERC, SSHRC and CIHR, the granting agencies have confirmed that the reimbursement of non-refundable travel fees from agency funds is acceptable for meetings or other research-related activities impacted by COVID-19.

    The reimbursements can apply to both principal investigators and research personnel, when cancellation occurs either due to factors such as travel advisories (including from Health Canada or Global Affairs Canada), cancelled conferences, or from personal choice due to health or other concerns.

    For those planning to travel for NSERC/SSHRC/CIHR-funded research, the agencies suggest to consider purchasing cancellation insurance or to book tickets that are at least partially refundable. In this specific situation some additional cost could still be viewed as economical if it allows for partial or full reimbursement/credit in the event of cancellation due to COVID-19.

    See the full statement from the Tri-Agency

Working Remotely

Health and Wellbeing

UBC Facilities and Services

Events and Graduation Ceremonies

  • What is the status of UBC’s spring graduation ceremonies?

    What is the status of UBC’s spring graduation ceremonies?

    UBC has made the very difficult decision to not hold in-person spring graduation ceremonies at UBC Vancouver and UBC Okanagan. There are plans to invite graduating students to celebrate online in some way instead. Impacted students have been emailed to notify them of this change.

    UBC is committed to holding a postponed graduation ceremony for the Class of 2020, when safe to do so, that has all elements of a traditional graduation ceremony. Further details will be available at graduation.ubc.ca and graduation.ok.ubc.ca.

  • What is the status of events and large gatherings?

    What is the status of events and large gatherings?

    The Office of the Provincial Medical Health Officer, BC Centre for Disease Control and Ministry of Health has ordered the immediate cancellation or postponement until further notice of all events with more than 50 people in attendance. This order expires on May 30, 2020. The full text of the order is available from the Government of BC website.

    In accordance with that order, UBC has cancelled all on-campus and off-campus events until May, 30, 2020, whether indoors or outdoors, that are organized by students, faculty and staff. Events at the Chan Centre are also cancelled for the time being.

    As of March 16, 2020, UBC transitioned to online classes for the remainder of the term. This applies to UBC Vancouver, UBC Okanagan and UBC Robson Square. The Keep Teaching website supports faculty in developing their own strategies to continue to meet the needs of their courses online. The website has guidance on how to prepare to offer lectures, group work and discussion, assignments and assessments online. Please visit the Keep Teaching Get Support page to learn about all the support available. UBC Okanagan faculty are also encouraged to contact the Center for Teaching and Learning.

  • What about events with less than 50 attendees?

    What about events with less than 50 attendees?

    UBC has taken the decision to cancel all on-campus and off-campus events until May 30, 2020, regardless of size. That includes indoor and outdoor events.

  • What is the status of UBC sports facilities and programming?

    What is the status of UBC sports facilities and programming?

    Athletics & Recreation has closed a number of facilities and programming. For the latest information, visit the relevant website below:

    UBC Vancouver Athletics and Recreation
    UBC Okanagan Athletics and Recreation

Travel

  • If I have travelled abroad, should I remain at home for a period of time, after returning to Canada?

    If I have travelled abroad, should I remain at home for a period of time, after returning to Canada?

    The Government of Canada have advised that Canadians should avoid all non-essential travel at this time. 

    As of March 25, 2020, it’s also mandatory that anyone arriving in British Columbia from outside of Canada self-isolates and monitors their symptoms for 14 days. 

    For more information, please visit the BC Centre for Disease Control website, which includes information about travel and the Quarantine Act.  

  • What should I do if I have travelled outside Canada (including the United States) after March 12?

    What should I do if I have travelled outside Canada (including the United States) after March 12?

    Faculty and staff are required to answer the following questions (while the self-isolation after travel outside of Canada is in place). If the answer is yes, you must bring this to the attention of your manager or supervisor. It will mean that you must self-isolate for the 14 days immediately following your return to Canada.

    • Are you and/or anyone in your household currently travelling outside of Canada and returning after March 12, 2020?
    • Have you or anyone in your household come into contact with anyone who has been diagnosed with COVID-19?
    • Do you have plans to travel outside of Canada in the foreseeable future?
  • What is the best way to ensure I get support while on UBC-related travel, if it’s required?

    The Canadian Government has announced an official global travel advisory to avoid non-essential travel outside of Canada until further notice.

    For future travel plans, you are advised to consult travel.gc.ca, which is the Government of Canada’s official source of destination‑specific travel information. It provides important advice to help travellers make informed decisions and travel safely while abroad.

    Travellers with Canadian citizenship are advised to register their travel with the Canadian government.

    Travellers from the UBC community, regardless of citizenship, are further advised to book their travel through the UBC Travel program so the university can contact and advise you during your travels.

    UBC works with a service provider, International SOS (iSOS), to advise and support travelling students, faculty, and staff. The iSOS section of the Finance website has further details and access to the app with country-specific information. The UBC Travel Program has also developed a travel guide to help you with your planning.