Faculty & Staff FAQs

UBC requires COVID-19 rapid testing for all students, faculty and staff, with exemptions provided for those who are fully vaccinated against COVID-19. 
Find out more about the required COVID-19 Rapid Testing Program.

Thank you to all our faculty and staff members for supporting UBC’s academic mission.

Whether you remained on campus over the last year, or are now preparing for a transition back to campus, this page is intended to support you with a range of useful FAQs, links and resources.

There is a whole host of information on various university websites and you are encouraged to access your own Faculty/Administrative Unit resources for information specific to your part of the university.

If you are a manager, you may be interested in the ‘Managing employees during COVID-19’ webpage provided by Human Resources. HR also has general resources for faculty and staff related to ‘Working during COVID-19’.

There is also useful information specific to UBC Okanagan. If you are a postdoctoral fellow, you can find additional resources here: UBC Vancouver, UBC Okanagan.

If you’re looking for information about UBC’s plans for a return to campus, you might want to visit the Campus Return Plan section of this website. For health and COVID-19 vaccine-related guidance, you should visit the Health guidance and vaccines section.

Below are some additional FAQs specifically for faculty and staff. While we cannot answer every question you may have, we have done our best to cover the main areas you might be interested in. These FAQs are updated regularly. Don’t forget to also check out the archive of our main announcements.


On this page:

Information for managers and supervisors

Teaching and Learning

Research

Getting to and from campus

Health and Wellbeing

Buildings

UBC Facilities and Services

Events and Graduation Ceremonies

Travel


Information for managers and supervisors

Teaching and Learning

  • Is UBC holding in-person classes for the 2021/22 Winter Session?

    Is UBC holding in-person classes for the 2021/22 Winter Session?

    Yes. UBC is conducting in-person classes for the 2021/22 Winter Session. The health, safety and wellbeing of our students, faculty and staff remain our first priority. For those returning to in-person teaching and learning, research, or working on campus, we want to help you resume activity in a way that best supports the safety and wellbeing of all members of our community. Here’s what you need to do to help ensure a safe environment for yourself and those around you:

    • Know the symptoms of COVID-19 and complete a daily health assessment. If you are sick, stay at home. Learn about the self-assessment tool at https://bc.thrive.health.
    • Make sure you have a non-medical mask, as they are required in public indoor spaces on campus including classrooms. 
    • Wash your hands regularly.
    • If you are not yet vaccinated, make a plan to receive your COVID-19 vaccination. You can book your first and second doses via https://immunizebc.ca. Drop-ins are welcome at all Vancouver Coastal Health clinics. For details visit http://www.vch.ca/covid-19/covid-19-vaccine#vaccination. In the Okanagan, information about immunization clinics can be found at https://news.interiorhealth.ca/news/covid-19-immunization-clinics/.
    • As a reminder, in BC, free vaccines are available to students arriving from international destinations and other provinces. 

    The BC Centre for Disease Control and BC Ministry of Health have issued return to campus public health guidance. You can find details at http://www.bccdc.ca/Health-Info-Site/Documents/COVID_public_guidance/Public_Health_Guidance_Campus.pdf.

  • Is UBC taking a phased approach to the return to campus, or will everyone be expected to come back at the same time?

    Is UBC taking a phased approach to the return to campus, or will everyone be expected to come back at the same time?

    UBC is adopting a phased approach. As faculty and staff begin to return to campus in preparation for the 2021/22 Winter Session, the process for returning will vary in different parts of the university. This phased approach will allow for the operational needs of each Faculty and administrative unit. Deans, Vice-Presidents, Associate Vice-Presidents, department Heads, Directors and other supervisors are being provided with further details to support their decisions on timing for faculty and staff to return to campus. Note that all units will need to have an approved COVID-19 Safety Plan in place. Learn more about remote work at UBC.

  • Where can I get support for teaching remotely?

    Where can I get support for teaching remotely?

    The Keep Teaching website offers resources and support to help you develop your own strategies for meeting the needs of your courses online. The website also has guidance on how to prepare to offer lectures, group work and discussion, assignments and assessments online. The Center for Teaching and Learning has additional resources for faculty at UBC Okanagan. Faculty and teaching assistants are invited to learn more about UBC Vancouver’s process for transitioning classes to an online delivery format.

    To help you support your students with online learning, you can share the Keep Learning website with them. This site provides resources and tips to help students learn effectively, get to know online teaching technologies used at UBC and also take care of themselves while learning online.

  • What is UBC doing to address academic assessment and course concessions?

    What is UBC doing to address academic assessment and course concessions?

    Decisions around academic regulations and variances to them (concessions) are primarily the domain of Faculties and the Dean. Students are advised to contact their Home Faculty Academic Advising Office to explore what options may be available to them.

Research

Getting to and from campus

Health and Wellbeing

Buildings

UBC Facilities and Services

Events and Graduation Ceremonies

  • Will there be an in-person graduation ceremony for the Class of 2021?

    Will there be an in-person graduation ceremony for the Class of 2021?

    UBC Vancouver Fall 2021 Graduation: As the public health orders and guidelines in British Columbia change in BC’s Restart Plan, and as UBC continues to resume on-campus operations, more information about Fall Graduation will be made available at www.graduation.ubc.ca this summer. Please check back for details.

    UBC Vancouver and Okanagan Spring 2021 Graduation: Virtual graduation ceremonies for the Class of 2021 were held on Wednesday, June 2, 2021 for UBC Vancouver and UBC Okanagan

    UBC’s Class of 2020: Virtual graduation ceremonies for the Class of 2020 were held on Wednesday, June 17, 2020 for UBC Vancouver and UBC Okanagan, and on Wednesday, November 25, 2020 for UBC Vancouver

    UBC is committed to holding an in-person graduation ceremony for the Class of 2020 and the spring Class of 2021, when it is safe to do so. As we embark on planning for on-campus activities, in collaboration with public health, we will advise members of the Class of 2020 and 2021 on plans to hold an in-person graduation ceremony when we have more information. Further details will be available at www.graduation.ubc.ca and www.graduation.ok.ubc.ca.

  • What is the status of events?

    What is the status of events?

    UBC event planners are asked to review safety plan templates and approval processes for in-person events outlined for UBC Vancouver and UBC Okanagan. Virtual event delivery continues to be an option you may consider in your planning. Venues and bookable spaces on campus may be at varying states of opening/readiness to host larger events. 

    As public health restrictions related to gatherings and events are lifted through BC’s Restart plan, planners are encouraged to review the Provincial Health Order on Gatherings and Events to understand the specific details. A Regional Health Order on Gatherings and Events is in place in Interior Health and applies to all communities in Interior Health, and a Regional Health Order on Gatherings and Events is in place in Northern Health, and applies to all communities in Northern Health.

    The Provincial Health Order on Gatherings and Events announced on September 10 includes specific details about where proof of vaccination is required, effective September 13. Planners are required to include plans for checking for proof of vaccination of event participants, where applicable, based on the type, scope and nature of the event, and include information in their safety planning. In Vancouver, proof of vaccination is required for non-educational indoor events where there are more than 50 participants. In the Okanagan, proof of vaccination is required for non-educational indoor and outdoor events, regardless of the number of participants (see below for further details).

    Non-educational (i.e. non-essential or discretionary) events and gatherings, such as graduation ceremonies, parties, recitals and concerts, must adhere to the restrictions outlined in the Public or Regional Health Order for gatherings and events.

    Educational events and gatherings (i.e. delivered as part of a formal education program), such as lectures, labs, seminars, workshops, demonstrations, presentations, formal study groups and UBC orientation events, do not need to meet the requirements of the Public or Regional Health Order for gatherings and events.

    See the BCCDC Return to Campus Public Health Guidance for more information about these types of events.

    UBC events held in-person in other jurisdictions outside of BC should follow local public health guidelines. 

    Planners are also encouraged to review guidance and orders related to the planning and delivery of events and gatherings, including the Public Health Order on Food and Liquor Serving Premises and the Public Health Order on Face Coverings.

    UBC Vancouver

    Indoor events: Effective July 1, 2021, indoor organized gatherings are limited to 50 people or 50% capacity, whichever is greater. For example, if the venue can hold 60 people, then you can have 50. If your venue holds 500, then you can have 250.

    Outdoor events:  Effective July 1, 2021, outdoor organized gatherings are limited to 5,000 people or 50% capacity, whichever is greater. For example, if the venue can hold 6,000, then you can have 5,000. If the venue holds 12,000, you can have 6,000. 

    These types of events are permitted and apply to UBC events being held in the Coastal Health, Fraser Health, Island Health, including at UBC’s Vancouver campus, UBC Robson Square and UBC sites in these health authorities.

    If you have an event (indoor or outdoor) planned with in-person components, and have any questions or are unsure of associated processes, please contact ready.ubc@ubc.ca (UBC Vancouver).

    UBC Okanagan

    Effective August 23, 2021, Interior Health implemented further restrictions in Interior Health. Effective September 13, 2021, Interior Health has updated the Regional Health Order on Events and Gatherings. Planners are encouraged to review these orders prior to planning events.

    Proof of vaccination is required for all events, regardless of whether the event is held indoors or outdoors. Please read below for further details.

    Indoor events <50: Effective September 13, 2021, indoor gatherings of up to 50 people are permitted with proof of partial vaccination, until October 23, 2021.

    Indoor events >50: Effective September 13, 2021, indoor organized gatherings 50 people or 50% capacity, whichever is greater, are permitted with proof of full vaccination. For example, if the venue can hold 60 people, then you can have 50. If your venue holds 500, then you can have 250.

    Outdoor events <100: Effective September 13, 2021, outdoor events of up to 100 people are permitted with proof of partial vaccination, until October 23, 2021.

    Outdoor events >100: Effective September 13, 2021, outdoor events are permitted up to 5,000 people or 50% capacity, whichever is greater, with proof of full vaccination. For example, if the venue can hold 6,000, then you can have 5,000. If the venue holds 12,000, you can have 6,000. 

    Flow-through events: Effective August 23, 2021, flow-through events are limited to 50% of the capacity of the venue.

    These types of events are permitted in the Interior Health region, including at UBC’s Okanagan campus providing that they meet the detailed requirements of the Regional Health Order on Events and Gatherings.

    UBCO Events should be reviewed by organizers to ensure compliance. If you have an event (indoor or outdoor) planned with in-person components, and have any questions or are unsure of associated processes, please contact ready.ok@ubc.ca (UBC Okanagan). 

    Northern Health Authority

    New measures were introduced in early September in Northern Health.

Travel