Faculty & Staff FAQs

Frequently Asked Questions

The following FAQs have been compiled to help UBC faculty and staff during the current COVID-19 outbreak.

This is not intended to be a comprehensive list of all questions and answers for faculty and staff. 

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Information for managers and supervisors

Teaching and Learning

Research

Health and Wellbeing

UBC Facilities and Services

Events and Graduation Ceremonies

Travel


Information for managers and supervisors

Teaching and Learning

  • What is UBC’s approach for Winter Session, Term 2 (Jan to April 2021)?

    What is UBC’s approach for Winter Session, Term 2 (Jan to April 2021)?

    For Winter Session, Term 2, programming will be delivered online, with face-to-face instruction planned in programs ranging from health professions (for example Medical Education, Nursing, Dentistry, Occupational Therapy) to Creative and Performing Arts programs such as Theatre and Film and the School of Music. We continue to monitor public health guidance, consult with local public health authorities, and provide further updates as the situation evolves. We also continue to work closely with the Ministry of Advanced Education and Skills Training and with other post-secondary institutions within BC to ensure our plans are aligned with health and safety guidelines and WorkSafeBC.

  • Where can I get support for teaching remotely?

    Where can I get support for teaching remotely?

    The Keep Teaching website offers resources and support to help you develop your own strategies for meeting the needs of your courses online. The website also has guidance on how to prepare to offer lectures, group work and discussion, assignments and assessments online. The Center for Teaching and Learning has additional resources for faculty at UBC Okanagan. Faculty and teaching assistants are invited to learn more about UBC Vancouver’s process for transitioning classes to an online delivery format.

    To help you support your students with online learning, you can share the Keep Learning website with them. This site provides resources and tips to help students learn effectively, get to know online teaching technologies used at UBC and also take care of themselves while learning online.

  • What is UBC doing to address academic assessment and course concessions?

    What is UBC doing to address academic assessment and course concessions?

    Decisions around academic regulations and variances to them (concessions) are primarily the domain of Faculties and the Dean. Students are advised to contact their Home Faculty Academic Advising Office to explore what options may be available to them.

Research

Health and Wellbeing

UBC Facilities and Services

Events and Graduation Ceremonies

  • Will there be an in-person graduation ceremony for the Class of 2021?

    Will there be an in-person graduation ceremony for the Class of 2021?

    UBC Vancouver and Okanagan Spring 2021 Graduation: UBC will host virtual graduation ceremonies for the spring Class of 2021 on Wednesday, June 2, 2021. Please visit www.graduation.ubc.ca and www.graduation.ok.ubc.ca for updates.

    UBC is committed to holding an in-person graduation ceremony for the Class of 2021 when it is safe to do so. The health and wellbeing of our UBC community remain our first priority, and we are embarking on planning for on-campus activities, in collaboration with public health. We will share details about our plans to hold an in-person graduation ceremony for the Class of 2021 when we have more information.

    UBC’s Class of 2020: Virtual graduation ceremonies for the Class of 2020 were held on Wednesday, June 17, 2020 for UBC Vancouver and UBC Okanagan, and on Wednesday, November 25, 2020 for UBC Vancouver. UBC is committed to holding an in-person graduation ceremony for the Class of 2020, when it is safe to do so. As we embark on planning for on-campus activities, in collaboration with public health, we will advise members of the Class of 2020 on plans to hold an in-person graduation ceremony when we have more information. Further details will be available at www.graduation.ubc.ca and www.graduation.ok.ubc.ca.

  • What is the status of events?

    What is the status of events?

    Indoor events: By order of the Provincial Health Officer (PHO), indoor events of any size are not permitted with anyone other than your household or core bubble. Restrictions for indoor gatherings remain in place in accordance with the order that came into effect November 19, 2020 at midnight and will be kept in place until further notice based on direction from the PHO. The order is province-wide, and applies to UBC’s Vancouver, Okanagan, Robson Square campuses, all UBC sites, and applies to any indoor in-person events and gatherings planned to be held on or off campus in British Columbia.

    Please reconsider whether a UBC event needs to go ahead and if so, indoor events will be required to be held virtually with only essential staff on site in-person to support the virtual event delivery and broadcast.

    Outdoor events: Effective March 11, 2021, the PHO has advised that up to 10 people may now gather outdoors. Do not gather with several groups of new people. Continue to use COVID-19 layers of protection and maintain physical distancing.

    If you had an event (indoor or outdoor) planned with in-person components during this period, and are unsure of whether the event should go ahead, or whether your COVID-19 Safety Plan requires further review, please contact ready.ubc@ubc.ca for UBCV or ready.ok@ubc.ca for UBCO.

    To read the full order, click here: Province-wide Restrictions

Travel