Faculty & Staff FAQs

Frequently Asked Questions

The following FAQs have been compiled to help UBC faculty and staff during the current COVID-19 outbreak.

This is not intended to be a comprehensive list of all questions and answers for faculty and staff. 

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Information for managers and supervisors

Teaching and Learning

Research

Health and Wellbeing

UBC Facilities and Services

Events and Graduation Ceremonies

Travel


Information for managers and supervisors

Teaching and Learning

  • What is UBC’s approach for Winter Session Term 1 (Sep to Dec 2020)?

    What is UBC’s approach for Winter Session Term 1 (Sep to Dec 2020)?

    UBC will primarily offer larger classes online with selected smaller classes conducted in-person, adhering to physical distancing and other public health requirements. We will maintain a clear focus on ensuring high-quality face-to-face instruction, where possible, and high-quality remote instruction. This approach is based on the current guidelines and direction of the Provincial Health Officer, public health agencies, and the Ministry of Advanced Education, Skills and Training. Individual Faculties are sharing updates about specific programs.

  • Where can I get support for teaching remotely?

    Where can I get support for teaching remotely?

    The Keep Teaching website offers resources and support to help you develop your own strategies for meeting the needs of your courses online. The website also has guidance on how to prepare to offer lectures, group work and discussion, assignments and assessments online. The Center for Teaching and Learning has additional resources for faculty at UBC Okanagan. Faculty and teaching assistants are invited to learn more about UBC Vancouver’s process for transitioning classes to an online delivery format.

    To help you support your students with online learning, you can share the Keep Learning website with them. This site provides resources and tips to help students learn effectively, get to know online teaching technologies used at UBC and also take care of themselves while learning online.

  • What is UBC doing to address academic assessment and course concessions?

    What is UBC doing to address academic assessment and course concessions?

    Decisions around academic regulations and variances to them (concessions) are primarily the domain of Faculties and the Dean. Students are advised to contact their Home Faculty Academic Advising Office to explore what options may be available to them.

Research

Health and Wellbeing

UBC Facilities and Services

Events and Graduation Ceremonies

  • Will there be an in-person graduation ceremony for the Class of 2020?

    Will there be an in-person graduation ceremony for the Class of 2020?

    Spring Graduation: A virtual spring graduation ceremony for the Class of 2020 was held on Wednesday, June 17, 2020 for UBC Vancouver and UBC Okanagan

    UBC Vancouver Fall Graduation: Due to the restrictions that remain in place for COVID-19, UBC is not permitted to hold mass in-person gatherings. We therefore look forward to celebrating our graduating students at a virtual ceremony on Wednesday, November 25, 2020. The entire UBC community is invited to attend. Visit www.graduation.ubc.ca for more information.

    UBC is committed to holding an in-person graduation ceremony for the Class of 2020 when it’s safe to bring people together again. Further details will be available at www.graduation.ubc.ca and www.graduation.ok.ubc.ca.

  • What is the status of events?

    What is the status of events?

    In-person events, both indoor and outdoor, may be permitted, with the approval of the relevant Dean, VP or designate, if the following criteria are met. These criteria apply to all on-campus and off-campus in-person events, for all UBC campuses and sites, and includes those organized by students, faculty, staff and alumni. This is in effect until January 3, 2021. 

    This directive is subject to change if Public Health Orders or Guidelines require it to be changed.

    All are encouraged to review relevant Public Health Orders, such as those specific to gatherings and events and food service establishments, liquor services and events, prior to planning and hosting events.

    Criteria – In-person events may be permitted if:

    A) An event lead can answer ‘yes’ to the following questions:

    1. Is it endorsed by the overseeing Dean, VP or designate?
    2. Is it a one-time, episodic occurrence?
    3. Will there be no more than 50 patrons in attendance, with additional staff and/or service providers commensurate with physical distancing requirements?
    4. Does the event fall into a category either permitted under the current phase under the Province’s Restart plan (e.g. recreation) or not otherwise specifically addressed by the province in any phase? 
    5. Is the preferred booking location available (i.e. open for bookings of this type with operational capacity)?

    And follows one of the following two vetting processes:

    B) for Vancouver events, a COVID-19 Safety Plan (Vancouver) has been prepared for the event venue and/or for the event category which, if considered high-risk, has been reviewed by the UBC COVID-19 Safety Planning Steering Committee and Executive.

    Or; 

    C) for Okanagan events a Safe Event Plan has been developed and approved as outlined in detail here.

Travel