Faculty & Staff FAQs

Frequently Asked Questions

The following FAQs have been compiled to help UBC faculty and staff during the current COVID-19 outbreak.

This is not intended to be a comprehensive list of all questions and answers for faculty and staff. 

You can also visit:

  • The Resources page for links to additional FAQs and information on other UBC sites.
  • The Prevention page for general Q&As about COVID-19 — including how to protect yourself.
  • The COVID-19 section of the HR website which includes FAQs and resources for managers. 
  • UBC Okanagan COVID-19 site for campus-specific information.
  • Where applicable, your respective Faculty, department or unit’s website.

Information for managers and supervisors

Teaching and Learning

Research

Working Remotely

Health and Wellbeing

UBC Facilities and Services

Events and Graduation Ceremonies

Travel


Information for managers and supervisors

Teaching and Learning

  • What is UBC’s approach for fall 2020?

    What is UBC’s approach for fall 2020?

    During fall 2020, UBC will primarily offer larger classes online with selected smaller classes conducted in-person, adhering to physical distancing and other public health requirements. We will maintain a clear focus on ensuring high-quality face-to-face instruction, where possible, and high-quality remote instruction. This approach is based on the current guidelines and direction of the Provincial Health Officer, public health agencies, and the Ministry of Advanced Education, Skills and Training. Individual Faculties will share updates about specific programs in due course.

    Read the full announcement

  • Where can I get support for teaching remotely?

    Where can I get support for teaching remotely?

    The Keep Teaching website offers resources and support to help you develop your own strategies for meeting the needs of your courses online. The website also has guidance on how to prepare to offer lectures, group work and discussion, assignments and assessments online. The Center for Teaching and Learning has additional resources for faculty at UBC Okanagan.

    To help you support your students with online learning, you can share the Keep Learning website with them. This site provides resources and tips to help students learn effectively, get to know online teaching technologies used at UBC and also take care of themselves while learning online.

  • What is UBC doing to address academic assessment and course concessions?

    What is UBC doing to address academic assessment and course concessions?

    We recognize that the recent transition to online learning has been challenging. Our intention is to provide an opportunity, wherever possible, for students to complete 2019 Winter Term 2.

    There is rarely a one-size-fits-all solution to academic assessment and associated regulations, but various options to make changes do exist. Decisions around academic regulations and variances to them (concessions) are primarily the domain of Faculties and the Dean. Students are advised to contact their Home Faculty Academic Advising Office to explore what options may be available to them.

  • Are final exams going to be online?

    Are final exams going to be online?

    Online instruction will continue and final exams will not take place in person. Students will be provided with details on arrangements for exams through their Faculties and course instructors.

  • Is UBC proceeding with spring and summer sessions?

    Is UBC proceeding with spring and summer sessions?

    In light of the COVID-19 situation, and in continued support of physical distancing, Term 1 of Summer Session (May 11 – June 18) and Term 2 of Summer Session (July 6 – Aug. 13) at UBC Vancouver, UBC Okanagan and UBC Robson Square will be online. The Summer Session for Vantage One (Arts, Science and Engineering) programs will also be online.

    Read the full announcement

  • How can I best support my graduate students during this time?

    How can I best support my graduate students during this time?

    Please review the information provided by Graduate and Postdoctoral Studies on how faculty can continue to mentor, assist graduate students in their continuation of research and scholarly activities, and help ensure an environment that promotes wellbeing for all.

Research

Working Remotely

Health and Wellbeing

UBC Facilities and Services

Events and Graduation Ceremonies

  • What is the status of UBC’s spring graduation ceremonies?

    What is the status of UBC’s spring graduation ceremonies?

    A virtual graduation ceremony for the Class of 2020 will be held on Wednesday, June 17, 2020. There will be one ceremony for students graduating from UBC Vancouver and one ceremony for students graduating from UBC Okanagan. The virtual ceremony will include many elements of a traditional ceremony and some unique ones as well. 

    UBC is committed to holding an in-person graduation ceremony for the Class of 2020, when safe to do so, that has all elements of a traditional graduation ceremony. 

    Please visit graduation.ubc.ca (UBC Vancouver) or graduation.ok.ubc.ca (UBC Okanagan) for more information.

  • What is the status of events?

    What is the status of events?

    UBC has cancelled all on-campus and off-campus in-person events until June 30, 2020. This applies to all UBC campuses and sites, includes indoor and outdoor events, and includes those organized by students, faculty and staff.

  • What is the status of UBC sports facilities and programming?

    What is the status of UBC sports facilities and programming?

    Athletics & Recreation has closed a number of facilities and programming. For the latest information, visit the relevant website below:

    UBC Vancouver Athletics and Recreation
    UBC Okanagan Athletics and Recreation

Travel

  • If I have travelled abroad, should I remain at home for a period of time, after returning to Canada?

    If I have travelled abroad, should I remain at home for a period of time, after returning to Canada?

    The Government of Canada have advised that Canadians should avoid all non-essential travel at this time. 

    As of March 25, 2020, it’s also mandatory that anyone arriving in British Columbia from outside of Canada self-isolates and monitors their symptoms for 14 days. 

    For more information, please visit the BC Centre for Disease Control website, which includes information about travel and the Quarantine Act.  

  • What should I do if I have travelled outside Canada (including the United States) after March 12?

    What should I do if I have travelled outside Canada (including the United States) after March 12?

    Faculty and staff are required to answer the following questions (while the self-isolation after travel outside of Canada is in place). If the answer is yes, you must bring this to the attention of your manager or supervisor. It will mean that you must self-isolate for the 14 days immediately following your return to Canada.

    • Are you and/or anyone in your household currently travelling outside of Canada and returning after March 12, 2020?
    • Have you or anyone in your household come into contact with anyone who has been diagnosed with COVID-19?
    • Do you have plans to travel outside of Canada in the foreseeable future?
  • What is the best way to ensure I get support while on UBC-related travel, if it’s required?

    The Canadian Government has announced an official global travel advisory to avoid non-essential travel outside of Canada until further notice.

    For future travel plans, you are advised to consult travel.gc.ca, which is the Government of Canada’s official source of destination‑specific travel information. It provides important advice to help travellers make informed decisions and travel safely while abroad.

    Travellers with Canadian citizenship are advised to register their travel with the Canadian government.

    Travellers from the UBC community, regardless of citizenship, are further advised to book their travel through the UBC Travel program so the university can contact and advise you during your travels.

    UBC works with a service provider, International SOS (iSOS), to advise and support travelling students, faculty, and staff. The iSOS section of the Finance website has further details and access to the app with country-specific information. The UBC Travel Program has also developed a travel guide to help you with your planning.