Faculty & Staff FAQs

UBC requires COVID-19 rapid testing for all students, faculty and staff, with exemptions provided for those who are fully vaccinated against COVID-19. 
Find out more about the required COVID-19 Rapid Testing Program.

Thank you to all our faculty and staff members for supporting UBC’s academic mission.

Whether you remained on campus over the last year, or are now preparing for a transition back to campus, this page is intended to support you with a range of useful FAQs, links and resources.

There is a whole host of information on various university websites and you are encouraged to access your own Faculty/Administrative Unit resources for information specific to your part of the university.

If you are a manager, you may be interested in the ‘Managing employees during COVID-19’ webpage provided by Human Resources. HR also has general resources for faculty and staff related to ‘Working during COVID-19’.

There is also useful information specific to UBC Okanagan. If you are a postdoctoral fellow, you can find additional resources here: UBC Vancouver, UBC Okanagan.

If you’re looking for information about UBC’s plans for a return to campus, you might want to visit the Campus Return Plan section of this website. For health and COVID-19 vaccine-related guidance, you should visit the Health guidance and vaccines section.

Below are some additional FAQs specifically for faculty and staff. While we cannot answer every question you may have, we have done our best to cover the main areas you might be interested in. These FAQs are updated regularly. Don’t forget to also check out the archive of our main announcements.


On this page:

Information for managers and supervisors

Teaching and Learning

Research

Getting to and from campus

Health and Wellbeing

Buildings

UBC Facilities and Services

Events and Graduation Ceremonies

Travel


Information for managers and supervisors

Teaching and Learning

  • Is UBC holding in-person classes for the 2021/22 Winter Session?

    Is UBC holding in-person classes for the 2021/22 Winter Session?

    Please note: On January 12, 2022, a UBC Broadcast was issued with an update on classes for 2021/22 Winter Session, Term 2. Click here for the full announcement. 

    Yes. UBC is conducting in-person classes for the 2021/22 Winter Session. The health, safety and wellbeing of our students, faculty and staff remain our first priority. For those returning to in-person teaching and learning, research, or working on campus, we want to help you resume activity in a way that best supports the safety and wellbeing of all members of our community. Here’s what you need to do to help ensure a safe environment for yourself and those around you:

    • Know the symptoms of COVID-19 and complete a daily health assessment. If you are sick, stay at home. Learn about the self-assessment tool at https://bc.thrive.health.
    • Make sure you have a non-medical mask, as they are required in public indoor spaces on campus including classrooms. 
    • Wash your hands regularly.
    • If you are not yet vaccinated, make a plan to receive your COVID-19 vaccination. You can book your first and second doses via https://immunizebc.ca. Drop-ins are welcome at all Vancouver Coastal Health clinics. For details visit http://www.vch.ca/covid-19/covid-19-vaccine#vaccination. In the Okanagan, information about immunization clinics can be found at https://news.interiorhealth.ca/news/covid-19-immunization-clinics/.
    • As a reminder, in BC, free vaccines are available to students arriving from international destinations and other provinces. 

    The BC Centre for Disease Control and BC Ministry of Health have issued return to campus public health guidance. You can find details at http://www.bccdc.ca/Health-Info-Site/Documents/COVID_public_guidance/Public_Health_Guidance_Campus.pdf.

  • Is UBC taking a phased approach to the return to campus, or will everyone be expected to come back at the same time?

    Is UBC taking a phased approach to the return to campus, or will everyone be expected to come back at the same time?

    UBC is adopting a phased approach. As faculty and staff begin to return to campus in preparation for the 2021/22 Winter Session, the process for returning will vary in different parts of the university. This phased approach will allow for the operational needs of each Faculty and administrative unit. Deans, Vice-Presidents, Associate Vice-Presidents, department Heads, Directors and other supervisors are being provided with further details to support their decisions on timing for faculty and staff to return to campus. Note that all units will need to have an approved COVID-19 Safety Plan in place. Learn more about remote work at UBC.

  • Where can I get support for teaching remotely?

    Where can I get support for teaching remotely?

    The Keep Teaching website offers resources and support to help you develop your own strategies for meeting the needs of your courses online. The website also has guidance on how to prepare to offer lectures, group work and discussion, assignments and assessments online. The Center for Teaching and Learning has additional resources for faculty at UBC Okanagan. Faculty and teaching assistants are invited to learn more about UBC Vancouver’s process for transitioning classes to an online delivery format.

    To help you support your students with online learning, you can share the Keep Learning website with them. This site provides resources and tips to help students learn effectively, get to know online teaching technologies used at UBC and also take care of themselves while learning online.

  • What is UBC doing to address academic assessment and course concessions?

    What is UBC doing to address academic assessment and course concessions?

    Decisions around academic regulations and variances to them (concessions) are primarily the domain of Faculties and the Dean. Students are advised to contact their Home Faculty Academic Advising Office to explore what options may be available to them.

Research

Getting to and from campus

Health and Wellbeing

Buildings

UBC Facilities and Services

Events and Graduation Ceremonies

  • What is the status of events?

    What is the status of events?

    Events at UBC Vancouver and UBC Okanagan are permitted in line with public health restrictions as well as in accordance with UBC policies. Please note: New restrictions for organized indoor events and seated activities such as sports, workshops, concerts and movies are in place in BC from December 22, 2021 to February 16, 2022, and not all events are currently permitted.

    As public health restrictions related to gatherings and events are lifted through BC’s Restart plan, you are encouraged to review the Provincial Health Order on Gatherings and Events to understand the specific details. Regional Health Orders related to gatherings and events are in place in Northern Health

    The Provincial Health Order on Gatherings and Events order includes specific details about where proof of vaccination is required. Event planners are required to include plans for checking for proof of vaccination of event participants, where applicable, based on the type, scope and nature of the event, and include information in their safety planning. In Vancouver and the Okanagan, proof of vaccination is required for non-educational indoor activities, regardless of number of participants.

    If you would like to know more, or if you are an event planner, more information is available in a toolkit for event planners on the UBC Ceremonies and Events website.

Travel